Use These Tips To Choose Your Wedding Florist With Confidence

Last Updated on September 16, 2022

Don't let your wedding flowers be a blooming disaster! Gain confidence in choosing your wedding florist with these helpful tips.

choose wedding florist

Tips For Choosing The Right Florist For Your Wedding

By the time couples start looking for their wedding flowers, they have already made a lot of important and expensive decisions.

Every aspect of your wedding is essential, but few pack as much of an immediate visual punch as the florals. Yet flowers are often one of the last items that couples consider for their wedding.

Not only do they instill a space with a sense of romance, but they also convey that your wedding day is one of excitement and celebration.

Because flowers play such an important role, it’s important to start thinking about them early in the planning process.

Not only is it important, but in the long run, it can save you time and money.

How Soon Should I Book a Florist?

When it comes to wedding flowers, the landscape in the floral business has changed dramatically since the pandemic.

In our shop, we find that prospective brides are contacting us much earlier regarding our availability, often placing deposits 12 to 18 months before their wedding date to book our services.

When talking with my colleagues, that also seems to be their experience.

So my advice is to start looking for a wedding florist early in your planning process to avoid disappointment. Florists with a high level of skill and experience are always in strong demand.

In fact, the one you’re considering may already be booked, so don’t wait.

How Do I Get Started?

There are a couple of things you should do before you begin to look for a wedding florist.

Know How Much Your Budget for Flowers Is

wedding budget

If you’re starting from scratch and want to get an initial feel for where you might land, start with 10 percent of your overall budget.

If some of your major commitments, like the ceremony and reception venues, have already been booked before you start looking for a florist, you should first revisit your wedding flower budget.

It may have been affected by unexpected costs in other areas, which is pretty typical.

Once you know how much your budget for wedding flowers is, it’s time to get organized.

Get Your Ideas Organized

Some people start sourcing wedding inspiration years before they get engaged, while others come into the planning process with a ring on their finger, and well, not much else.

Before the web, brides used folders, loose-leaf binders, and storyboards to help keep everything organized. Today, Instagram and Pinterest have replaced all of those.

They have become a “one-stop-shop” for all things wedding-related, especially bridal bouquets, bridesmaid bouquets, and other types of wedding floral decor. They’re filled with more awesome wedding flower ideas than you’ll ever need.

You can find out how to set up an inspiration board on Pinterest for your wedding in this article.

While an Instagram grid or Pinterest page is a great starting point, it’s often dominated by self-selected moments of a designer’s best work and outtakes from styled shoots, which don’t always reflect what can be created while working on a budget.

Something to keep in mind when looking for a florist.

Once you have gathered the basic information you need together, it’s time to begin looking for a florist who can bring your vision and budget together for your special day.

Begin By Researching Prospective Wedding Florists

search wedding florists

Start By Checking Their Reputation.

Many professional florists and independent floral designers have built strong reputations over their many years in business.

Reputation is important, but you should understand that reputation can be enhanced through advertising. Here are a couple of other things you can do.

  • Check online reviews
  • Check with other vendors you are using. Ask for their recommendations. Ask other married couples you know for their recommendations. You might find some surprises. A good word-of-mouth recommendation is worth checking out.

Performing your due diligence will pay off. Remember, reputation is important, but you’re paying for results.

Check That They Have the Level of Service, Capabilities, and Resources You Need

Your wedding day is the most important day of your life, and likely, one of the costliest as well.

Because flowers can be utilized in every facet of a wedding, one of the questions you need to ask a prospective floral designer is if they have the capability and resources to handle the size and scale of your wedding.

For example, your wedding may involve some on-site set-up of the flower arrangements. The level may vary, but the florist you choose needs to be properly staffed and equipped to handle it.

If you are already working with a wedding planner, ask them if they can recommend florists that have the type of experience that’s required for your wedding.

Even more intimate weddings may need special servicing, especially when the ceremony and reception share the same venue.

Knowing that your florist has the experience and is capable of providing the necessary items and services will make your choice much simpler.

Just make sure these questions are asked and answered before you sign a contract.

using a wedding planner

Choose a Florist Who is a Good Fit for You.

For the best results, don’t try to fit a round peg into a square hole when it comes to selecting your florist.

It’s essential to choose a wedding florist that you are comfortable working with. Whether you choose a full-service florist, a dedicated wedding and event florist, or an independent designer doesn’t matter. Most will be happy to share ideas and provide solutions for you, often resulting in bottom-line savings.

But if you’re looking for someone to provide expertise on how to activate a space or bring a theme to life, and hope to include larger elements that need to be built on-site, such as floral arches and floral chandeliers, the services you’re after will more likely align with those of a professional florist.

Finding a florist who’s a good fit is not something you can measure by objective standards. But after you meet with several florists, you’ll know the one you click with the best.

Check Their Minimums

Most florist wedding and event contracts today include an “expected minimum price” that is the basis for reserving the date. Not all florists have it in their contracts, but if they do, be sure you are prepared to meet that number before signing a contract.

It’s a good idea to ask about getting a sample contract so you can look over any terms and conditions that may apply to your wedding. Some of them are likely negotiable.

How Do I Know I’m Getting the Best Value for My Money When Choosing a Florist?

A florist can’t put blanket prices on their services hence why you rarely see them publicly listed.

Too often, price weighs too heavily into the decision. A lower price does not always equal a better value.
You will get what you pay for.

Wedding flower prices are based on several factors including the number of floral arrangements needed, the actual flower content, delivery, set-up, and servicing.

Floral arrangements for weddings are more expensive than everyday floral design work because the design work is more labor-intensive, especially the flowers that the wedding party carries or wears.

Also, expect to pay more when choosing a florist with a high level of skill and experience, as the demand for their services is always strong.

Because every wedding and each florist is unique, it’s tough to make an “apples to apples” pricing comparison when you are deciding between different vendors.

Creating the bouquets and floral arrangements for your dream wedding is merely one facet that a professional florist provides. The best reason, in my opinion, to choose an experienced floral pro to provide your wedding flowers goes beyond their ability to create beautiful floral arrangements.

The real value is in the skill and expertise they bring to the table. Blending their experience and ability, they can coordinate all aspects of wedding floral design. And, they’ll tie it all together in a way that will make your wedding day both beautiful and memorable.

Don’t make the mistake of waiting too long to get the florist you choose involved in the planning process. You’re likely to waste a lot of time and probably wind up spending more.

Relying on the advice of family and friends is fine, but seek the advice of professionals as well…and do it early on.

Keep an Open Mind  

When it comes to wedding flowers, working with a color palette, rather than fixating on a specific type of flower, will save you money and possibly disappointment.

If you have your heart set on using a specific flower, like ranunculus or garden roses, for example, market or weather conditions can force up the price, or worse yet, make that flower unavailable.

Allowing your florist to use a variety of flowers within your chosen color palette will allow you to stay within your wedding budget, and avoid you having to make a lot of unplanned, last-minute changes.

One method often cited as a way to save money is to select flowers that are “in season”. Good advice? Yes…but usually given by someone not involved directly in today’s flower business.

Advances in both the speed and reliability of transportation and communications make today’s flower market worldwide.

Many types of flowers once considered “seasonal”, can now be found year-round, sometimes at surprisingly affordable prices. Thanks to the greater use of technology in the floral industry today, even the local florist down the street has direct access to these worldwide marketplaces.

The bottom line when choosing a florist for your wedding is combining the right level of expertise and allowing them the flexibility to use it. That’s how you can be sure you’ll get the best value for your money.

Those are some of the tips, from my experience, that will help facilitate the process of choosing the perfect wedding florist to bring your vision to life and keep it within your floral budget.

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Til next time,

Greg Johnson
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